Office Property Management

Office buildings, run with institutional discipline

Institutional-quality management for office buildings in Eastern Ontario, from boutique professional suites to multi-tenant buildings. One named team accountable for your building, reporting your accountants can use, and operations your tenants can feel.

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Since 2003Operating in Ontario

50+Property partners

28Ontario communities

4.8★on Google

The Problem

Where office income quietly leaks

Each of these is small on its own. Over a year, they compound into the difference between a building that performs and one that needs explaining.

Vacancy that lingers

Tired presentation, slow follow-up, and mispriced space keep suites empty. Every month a floor sits dark, your operating income pays for it.

Reporting that needs rework

Generic owner statements do not roll up to your accounting. Year-end reconciliations arrive late, and your team rebuilds the numbers in Excel.

No one owns the number

When occupancy slips or operating costs spike, accountability dissolves between leasing, maintenance, and accounting, and decisions stall.

Institutional Discipline

Institutional-quality management, sized to your building

The same operating platform we built for institutional portfolios, applied to your office building.

One platform, one view

Every suite on the same operating system. Occupancy, arrears, and operating costs visible at the suite, building, and portfolio level.

Reporting that lands clean

Monthly statements with budget versus actual, and year-end CAM/TMI packages built to feed your accounting and audit without rework.

A named team on the hook

A senior lead with scheduled reviews and a direct line. No ticket queues, no managing the managers.

Standardized operations

Leasing, maintenance, inspections, and collections follow the same documented process on every building we run.

What We Do

Office-specific services

Industry best practices for office buildings, delivered by one local team.

Office Leasing & Renewals

Marketing vacant suites, qualifying tenants and their covenants, and negotiating leases and renewals that protect your position.

Tenant Experience & Retention

Responsive management, presentable common areas, and clear communication keep good tenants renewing instead of relocating.

Lease Administration & Rent Collection

Critical dates, options, escalations, and insurance certificates tracked. Base and additional rent invoiced and collected monthly.

Building Systems & Janitorial

HVAC, elevators, life-safety, security, and janitorial vendors managed on preventive schedules, with a 24/7 emergency line.

Capital Planning & Tenant Fit-Outs

Multi-year capital plans plus tendering and oversight of building improvements and tenant improvement projects.

Budgeting & CAM/TMI Reconciliation

Annual operating budgets, careful cost allocation, and year-end reconciliations that stand up to tenant scrutiny.

Transparent Operating Model

Site staff at cost, bookkeeping included

The operating model we built for institutional portfolios applies to every building we manage.

No markup on payroll

Where a building needs site staff, they are KEILTY employees, on our payroll, with employment costs recovered at cost. No spread hidden in the staffing line.

What our fee covers

Our management fee runs the layer above the site: HR, recruitment, vetting, vendor oversight, and accountability for every result.

Full-cycle bookkeeping, included

Rent rolls and receivables, vendor payables, bank reconciliations, monthly statements with budget versus actual, and a year-end package built for your accountant and your auditor.

Commercial Pricing

15% of additional rent

15%

of additional rent

Our commercial management fee is 15% of additional rent. Because management fees are a recoverable operating expense under net leases, our fee is recovered monthly from your tenants rather than paid out of your own pocket.

✓A recoverable expense under net leases
✓Recovered monthly from your tenants
✓Owners often pay nothing for our services while the building is occupied

Talk to Us About Your Building

Why office owners choose KEILTY

✓ One named team accountable for your building

✓ Standardized, documented operations on every property

✓ A fee that is recovered from tenants under net leases

✓ Reporting that feeds your accounting without rework

Own an office building?

Schedule a building review. We will benchmark your vacancy, operating costs, and recoveries, and put the findings in writing.

Schedule a Building Review

One Team, Every Asset Class

Also managing

Retail Plazas & Malls

Tenant mix, CAM recovery, and high-traffic common areas managed so your tenants can focus on sales.

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Industrial Buildings

Preventive maintenance for the big-ticket systems and accurate net lease administration for warehouse and logistics space.

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All Commercial Services

The full picture of our commercial property management, including mixed-use buildings with a retail or office component.

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