SAMPLE REPORT The property, owner, resident, vendors and figures in this report are fictional. It shows the statement every KEILTY Full Service owner receives each month, with the same sections and level of detail.
142 Sample Crescent
Monthly Owner Statement, September 2026
Prepared for: Jordan Sample, Owner
Prepared by: KEILTY Realty Management Inc.
Property: 142 Sample Crescent, Kingston, Ontario (3-bedroom detached house)
Reporting period: 2026-09-01 to 2026-09-30
Report date: 2026-10-05
At a glance
| At a glance | September 2026 |
|---|
| Occupancy at 2026-09-30 | Leased (tenancy since 2025-09-01) |
| Rent charged and collected, September | $2,450.00 / $2,450.00 (paid 2026-09-01) |
| Resident arrears at 2026-09-30 | $0.00 |
| Expenses paid, September | $584.32 (details in Section 3) |
| Owner draw, September | $1,865.68 (sent by EFT 2026-09-25) |
| Owner draws, year to date | $19,311.92 |
| Operating reserve held | $500.00 (target $500.00) |
| Last month's rent deposit held in trust | $2,450.00 (topped up 2026-09-01) |
| Open work orders | 1 (awaiting your approval by 2026-10-10) |
| Next scheduled event | Exterior hose bibs shut off (2026-10-30) |
1. Summary from your property manager
September was a quiet, on-plan month. Rent of $2,450.00 arrived by pre-authorized debit on 2026-09-01, the first month at the new rent. The increase from $2,400.00 is 2.08%, inside the 2.1% Ontario guideline for 2026, and the N1 notice was served on 2026-05-28, more than 90 days before it took effect.
Expenses were $584.32. Two were routine: the flat Full Service fee and the annual furnace service. One was a repair: the resident reported a dripping kitchen faucet on 2026-09-08 and a plumber replaced the cartridge the next day for $186.45, below your $500.00 approval limit. The fourth item is the yearly interest owed to the resident on the last month's rent deposit, which Ontario law requires. Most of it was applied to top up the deposit to the new rent, as Section 4 explains.
Your draw of $1,865.68 was sent by EFT on 2026-09-25. The operating reserve stays at its $500.00 target. Questions about anything in this statement go to your property manager, who replies the same business day: 613-545-3322 or ClientCare@KEILTY.com.
One item needs your decision by 2026-10-10: the bottom tread on the rear deck stairs is soft. The quote to replace both treads is $650.00 plus HST, above your approval limit, so we are asking before booking it. Details are in Section 5.
2. Cash flow statement
Owner operating account, held in trust by KEILTY Realty Management Inc. for 142 Sample Crescent. The last month's rent deposit is held in a separate trust account and shown in Section 4.
| Item | September 2026 | Year to date |
|---|
| Opening balance | $500.00 | $500.00 |
| Rent received | $2,450.00 | $21,650.00 |
| Total available | $2,950.00 | $22,150.00 |
| Management fees (Full Service, flat rate, with HST) | ($168.37) | ($1,515.33) |
| Maintenance and repairs | ($355.95) | ($762.75) |
| Interest on last month's rent deposit | ($60.00) | ($60.00) |
| Total expenses | ($584.32) | ($2,338.08) |
| Owner draws paid | ($1,865.68) | ($19,311.92) |
| Closing balance (operating reserve) | $500.00 | $500.00 |
Check: opening balance plus receipts, less expenses and draws, equals the closing balance in both columns. The closing balance agrees to the trust bank reconciliation at 2026-09-30.
3. Transaction ledger
Every transaction in the period, in date order. Invoices and receipts for each expense are posted in your Owner Portal under the reference shown.
| Date | Payee or payer | Description | Reference | In | Out | Balance |
|---|
| 2026-09-01 | | Opening balance | | | | $500.00 |
| 2026-09-01 | Resident | September rent, pre-authorized debit | RCPT-24418 | $2,450.00 | | $2,950.00 |
| 2026-09-01 | KEILTY Realty Management Inc. | Full Service fee, September ($149.00 plus $19.37 HST) | INV-KRM-0926 | | $168.37 | $2,781.63 |
| 2026-09-01 | Resident deposit | Yearly interest on the last month's rent deposit (Section 4) | DEP-142-01 | | $60.00 | $2,721.63 |
| 2026-09-09 | Sample Plumbing Ltd. | Kitchen faucet cartridge replaced ($165.00 plus $21.45 HST) | WO-2026-0912 | | $186.45 | $2,535.18 |
| 2026-09-22 | Sample Heating and Cooling | Annual furnace service and filter ($150.00 plus $19.50 HST) | WO-2026-0921 | | $169.50 | $2,365.68 |
| 2026-09-25 | Jordan Sample | Owner draw by EFT | DRAW-0925 | | $1,865.68 | $500.00 |
| Totals for the period | $2,450.00 | $2,450.00 | $500.00 |
4. Tenancy and deposits
| Item | Detail |
|---|
| Resident | One household of two adults, on the Ontario Standard Form of Lease |
| Tenancy | One-year term 2025-09-01 to 2026-08-31, now month to month under the Residential Tenancies Act |
| Rent | $2,450.00 a month from 2026-09-01 (was $2,400.00), due on the 1st, paid by pre-authorized debit |
| Payment history | 13 of 13 payments on time since move-in |
| Utilities | Paid by the resident directly (hydro, gas, water); accounts confirmed in the resident's name |
| Tenant insurance | Certificate on file, expires 2027-03-14 |
| Lawn and snow | Resident's responsibility under the lease |
Last month's rent deposit
| Item | Amount |
|---|
| Deposit held at 2026-08-31 | $2,400.00 |
| Top-up to the new rent, from the deposit interest owed | $50.00 |
| Deposit held in trust at 2026-09-30 | $2,450.00 |
Ontario landlords must pay interest on a last month's rent deposit each year at the rent increase guideline rate, and may apply it to top up the deposit when the rent goes up. The 2025 guideline was 2.5%, so $60.00 was owed: $50.00 brought the deposit to the new rent and $10.00 was paid to the resident.
5. Maintenance and work orders
Your written approval limit is $500.00 per item. Anything above it waits for your decision, except an emergency that threatens the home or the people in it.
| Work order | Opened | Description | Status | Cost |
|---|
| WO-2026-0912 | 2026-09-08 | Kitchen faucet dripping. Reported by the resident at 4:10 p.m., plumber booked the same day, cartridge replaced 2026-09-09. Before and after photos in the portal. | Completed | $186.45 |
| WO-2026-0921 | 2026-09-02 | Annual furnace service ahead of heating season. Filter replaced, carbon monoxide test passed, technician notes no concerns. | Completed | $169.50 |
| WO-2026-0930 | 2026-09-18 | Rear deck stairs: bottom tread soft, found at the 2026-09-18 inspection. Quote received to replace both treads with pressure-treated lumber. | Needs your approval | $734.50 quoted |
Your decision: approve the $734.50 quote ($650.00 plus $84.50 HST) by 2026-10-10 and the work is booked within a week. The tread is marked and the resident has been asked to use the front entrance until it is fixed. If you would like a second quote, tell us and we will have it to you by 2026-10-16.
6. Year to date and tax summary
Totals from 2026-01-01 to 2026-09-30, grouped by the lines of the Canada Revenue Agency's form T776, Statement of Real Estate Rentals, so your accountant can use them directly. Property tax, your insurance and any mortgage interest are paid by you and do not appear here.
| T776 line | Category | Year to date |
|---|
| 8141 | Gross rents | $21,650.00 |
| 8710 | Interest (on the last month's rent deposit) | $60.00 |
| 8871 | Management and administration fees | $1,515.33 |
| 8960 | Maintenance and repairs | $762.75 |
| Net from KEILTY-paid items | $19,311.92 |
Owner draws by month
| Month | Rent | Expenses | Draw | Note |
|---|
| 2026-01 | $2,400.00 | $168.37 | $2,231.63 | |
| 2026-02 | $2,400.00 | $349.17 | $2,050.83 | Two smoke and carbon monoxide alarms replaced ($180.80) |
| 2026-03 | $2,400.00 | $168.37 | $2,231.63 | |
| 2026-04 | $2,400.00 | $394.37 | $2,005.63 | Spring eavestrough cleaning ($226.00) |
| 2026-05 | $2,400.00 | $168.37 | $2,231.63 | N1 rent increase notice served 2026-05-28 |
| 2026-06 | $2,400.00 | $168.37 | $2,231.63 | |
| 2026-07 | $2,400.00 | $168.37 | $2,231.63 | |
| 2026-08 | $2,400.00 | $168.37 | $2,231.63 | |
| 2026-09 | $2,450.00 | $584.32 | $1,865.68 | New rent; furnace service, faucet repair, deposit interest |
| Total | $21,650.00 | $2,338.08 | $19,311.92 | |
7. Coming up
| Date | What happens | Who acts |
|---|
| 2026-10-10 | Decision on the deck stair quote (Section 5) | You |
| 2026-10-30 | Exterior hose bibs shut off and drained for winter | KEILTY |
| 2026-12 | Winter drive-by check of roof, eavestroughs and walkways | KEILTY |
| 2027-01 | Year-end statement for 2026 with the full T776 summary | KEILTY |
| 2027-03-14 | Resident's tenant insurance renewal; updated certificate requested | KEILTY |
| 2027-06-02 | Last day to serve an N1 for a 2027-09-01 rent increase (2027 guideline is 1.9%) | KEILTY, with your approval |
KEILTY Realty Management Inc., 300-80 Queen Street, Kingston, Ontario K7K 6W7, 613-545-3322, KEILTY.com
